Thursday, 5 May 2011

How to Write A Letter Of Resignation

How to Write A Letter Of Resignation

One of the biggest secret of success is to know when to move ahead. Each one of us, at some point in life, resigns from a job for better prospects. Through a good resignation letter, you can leave the job with satisfaction, while keeping good terms with your previous employer. To write a letter of resignation, use the proper format for business letters. It’s recommended to keep the letter short, polite, and positive, because you might require the employer for reference in the future. The article brings you some tips, which will make the task of writing the resignation letter easy for you.

Writing a Resignation Letter

• Once you have made your mind to leave the job, write the resignation letter with sincere thanks. Jot down the positive influences of your job. Never try to incorporate the bad influences, or reasons why you didn’t like your job. Since you are leaving the organization, it makes more sense that you list the positives and mention what you have learnt from there.
• Always give proper notice, at least of two weeks. It’s courteous on your part to give the employer reasonable time to fill your position. In case your job is complicated, your employer might require time from you to train your replacement. There are some companies who ask for intimation 1-2 months before you leave. Keep the policy of your company in mind, when you decide to give the notice.
• Be professional, respectful and courteous towards your employer. Never use emotional or controversial language in your resignation letter. You may find yourself too attached with the organization and colleagues, but it’s unprofessional to get carried away or emotional while penning down a resignation letter. Take care to keep your language a little dispassionate.
• Always start the letter with positive paragraph. Use ‘sandwich technique’ to convey the information of your departure, i.e. place the resignation news in between and seal the letter with positive ending.
• It’s suggested to type your resignation letter instead of writing it yourself. A printed letter appears more professional and can also be utilized later on, for references.
• You can briefly explain why you are leaving the organization. However, if you are leaving because of some negative experiences on the job, it is best not to mention such issues in the letter. For instance, if you are leaving to pursue a different career, you can very well give it a mention. If you are leaving because your sentiments have been hurt, for whatever reasons, it’s best to keep them to yourself and avoid writing such things in the resignation letter.
• Write the letter in a proper business letter format, including date, your name and address, and employer’s name and address. Do not forget to mention any of these necessary details.
• If you are very grateful for being offered something by the company, such as corporate training, tuition reimbursement, volunteer opportunities, or other benefits, you can include them in your letter, but briefly.

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